Requests for Tender are advertised on this link and the AusTender website for 25 calendar days before closing. Details on the requirements are contained in the four-part Request for Tender documentation which includes links to the templates to be when submitting bids. Templates for submissions include:

• Technical Proposal (as part of the Part D: Response to Tender)
• Financial Proposal (required)
• CV
• Training Plan (if applicable)
• Coaching Plan (if applicable)

Once a tender is advertised all questions on the tender may only be made through the message board with questions and answers visible to all potential bidders. The Message Board closes 2 working days before the close of the tender.

An online pre-bid conference for potential bidders is held 3 days after the release of tender. The link to the event is in the tender notification page and posted on the Message Board.

Assessment of Bids is done by a Tender Assessment Panel (TAP) comprising members from the Philippine Government, technical specialists in the subject area, and Australia Awards staff.

Assessment of bids is a two-step process. Technical Proposals of bidders are assessed first. The Financial Proposals of shortlisted bidders are assessed subsequently.

Shortlisted bidders are invited make a presentation to the TAP on their technical proposal and to respond to questions. Bidders may be asked to amend and resubmit their technical proposals to address matters raised by the TAP.

Bidders will be notified of the TAP’s decision, at most 3 working days after their TAP presentations.

A draft contract is included in Part C of the Request for Tender Documentation. Contract discussion commences after the Australia Awards Program approval of the TAP recommendations.  The winning provider will also need to answer questions in the  Ethixbase360 platform that helps us identify, manage, and mitigate risks of services provided by our LSPs

Contracts for training program delivery typically have three Milestones as triggers for payment:

• Inception Report.  The Inception Report which sets out the training plan and the on-the-job coaching plan and the pre-and post-course assessment instrument.
• Completion Report.  The Completion Report which identifies the pre-course competency assessment outcome and the projects or duties to be undertaken on return to the workplace.  The Completion Report will also include summary of the post-training LSP Evaluation Form. 
• REAP Implementation Report.  The REAP Implementation Report which identifies the competency level of the course participant.  It will also contain the Competency Scorecard of each participant.  The REAP implementation report will also specify who among the participants will get a Certificate (Certificate of Participation or Certificate of Completion.)