Tender Notice - DBM - Short Course on Process Review and Re-engineering for Integrated Financial Management Information System

Description

The short course should address the competency gaps of Departmental staff with peace building responsibilities in the above work units. The peacebuilding competencies of DILG vary according to the individual roles of the positions they occupy. Nevertheless, a broad understanding of the principles and mechanisms of peacebuilding are required.

Tender Period

  • Mar 30, 2020 12:00 AM to May 04, 2020 05:00 PM
  • Add Tender Period to Calendar: iCal

Coffey International Development (Coffey) as the managing contractor of Australia Awards and Alumni Engagement Program – Philippines (AAAEP-P) of the Australian Embassy is seeking tenders from Service Providers to provide the services outlined in the Terms of Reference.

The tender documents can be viewed and downloaded through the quick buttons in this page.

All proposal must be submitted by uploading the documents online. Once uploaded, you will receive a confirmation email (within 24 hrs). Late tenders will not be accepted.

What would you like to do?

For any questions, you may post them through the comments section at the bottom of the page. If you do not have an account, you may request from helpdesk@australiaawardsphilippines.org

Please note the following when preparing your proposal for online submission:

  • The online submission module will require you to submit a consolidated one document in PDF format. Portable Document Format (PDF) is the de facto standard for the secure and reliable distribution and exchange of electronic documents and forms around the world.
  • This means that after you have prepared and formatted your proposal using MS Word, you need to convert the whole document into PDF.
  • There are many tools available to do this: you can use free online conversion software (http://www.freepdfconvert.com) or you can download a free desktop application like CutePDF Writer (http://www.cutepdf.com) or a more powerful commercial version Adobe Acrobat writer.
  • 2020-03-30 00:00:00
  • 2020-05-04 17:00:00
  • The short course should address the competency gaps of Departmental staff with peace building responsibilities in the above work units. The peacebuilding competencies of DILG vary according to the individual roles of the positions they occupy. Nevertheless, a broad understanding of the principles and mechanisms of peacebuilding are required.
Felipe Sasa
Felipe Sasa says:
Apr 03, 2020 12:56 PM

Kindly use the messageboard to post questions/comments. You must be logged in to be able to post comments. Contact aaaep.helpdesk@ttp.domains if you have forgotten or need your new account.

Felipe Sasa
Felipe Sasa says:
Apr 06, 2020 09:59 AM

Please note that the deadline for this tender has been extended until May 4th

Mark Kilner
Mark Kilner says:
Apr 07, 2020 09:24 AM

In the teleconference the following question was asked:
"Hello, regarding the TOR for the “Short Course on Process Review and Re-engineering for Integrated FMIS”, to meet its objectives, this entails more than a “short course” intervention, this entails hand-holding and leads to consulting-intervention-type of engagement. Is this the case?”

The Department of Budget and Management has replied:
Given that the target participants are decision makers in Public Financial Management agencies, the engagement envisioned is a short training course which will achieve the ff, among others:
1. Highlight importance of an Integrated Financial Management information System (IFMIS) for economic managers;
2. Review of General Accounting Manual v. Budget and Treasury Management System processes ; and
3. Best practices re: IFMIS of other countries.

Thank you.

Ma. Cristina Malacas
Ma. Cristina Malacas says:
Apr 17, 2020 12:30 PM
1. The BTMS has been developed and is now for roll out. What about the status of IFMIS and whose the main developer?

2. The PFM Competency Program , have the competencies been defined? Whose in change of this?
Ma. Cristina Malacas
Ma. Cristina Malacas says:
Apr 17, 2020 12:33 PM
Will the LSP help the participants in analysing the problem/s encountered in the roll-out of the BTMS?
Mark Kilner
Mark Kilner says:
Apr 17, 2020 02:50 PM
Since the participants are PFM practitioners, the LSP is expected to complement this expertise by bringing in learnings from countries who are ahead in the IFMIS journey, as well as provide 3rd party perspective in the process review. Ideally, the LSP will have Change Management and PFM-exposed experts who can drive the discussion towards a resolution.
Ma. Cristina Malacas
Ma. Cristina Malacas says:
Apr 18, 2020 01:29 PM
1) What will be the roles of the participants when they go back to their respective departments?

2) Will they be "problem solvers" and "change agents" to analyse existing processes and BTMS and ultimately ensure successful implementation of the bigger IFMIS?

3) Or will they be "trainors" of end-users in the use of the BTMS/IFMIS?
Andrea Celene Magtalas
Andrea Celene Magtalas says:
Apr 20, 2020 01:41 PM
1-2) Yes, the target participants are decision makers and the core BTMS users of their respective agencies. They are the change agents.
3) Some of the BTMS users may serve as informal trainors within their organizations.

From: DBM
Ma. Cristina Malacas
Ma. Cristina Malacas says:
Apr 21, 2020 07:54 PM
Hi,

May we know if the BPR deadline of mid-June is still subject to change since the submission deadline was moved to May 4?
Mark Kilner
Mark Kilner says:
Apr 22, 2020 08:39 AM
Yes. The majority of the course must be completed by mid-June.
Ma. Cristina Malacas
Ma. Cristina Malacas says:
May 01, 2020 01:39 PM
Good day!

Do you have a document that will give an update on MITHI and e-governance which will be available to the winning bidders? Or is there a need to have a data gathering session for this?
Andrea Celene Magtalas
Andrea Celene Magtalas says:
May 01, 2020 01:50 PM
Hi! There is no single document on this but we will ensure that a session with MITHI Vice Chair will be available for the winning bidder.

Angel, DBM
Andrea Celene Magtalas
Andrea Celene Magtalas says:
May 01, 2020 01:50 PM
Hi! There is no single document on this but we will ensure that a session with MITHI Vice Chair will be available for the winning bidder.

Angel, DBM
Ma. Cristina Malacas
Ma. Cristina Malacas says:
May 02, 2020 09:31 AM
Hi,

1. What ERP system is each agency using? Are they aligned with DICT?

2. What is the "Program Website" the TOR refers to where REAPs will be uploaded?
Andrea Celene Magtalas
Andrea Celene Magtalas says:
May 02, 2020 10:18 AM
Answering in the context of the IFMIS establishment, all relevant agencies are using a single system, the BTMS- based on an Off the shelf product of Freebalance Inc. The ERPs, if any, that the agencies currently independently use are not relevant to the discussion.

If you are referring to specific agencies in your question- please identify.
What do you mean by alignment with the DICT? Please clarify.
Ma. Cristina Malacas
Ma. Cristina Malacas says:
May 02, 2020 12:04 PM
Hi, the question on alignment with DICT is about the government wide system you were mentioning that all agencies will be a part of? Is that system already in place or is it a planned project? What is the name of the project? Is this related to MITHI? Sorry if my questions are a bit confused. Perhaps I got mixed up.
Ma. Cristina Malacas
Ma. Cristina Malacas says:
May 02, 2020 12:04 PM
Hi, the question on alignment with DICT is about the government wide system you were mentioning that all agencies will be a part of? Is that system already in place or is it a planned project? What is the name of the project? Is this related to MITHI? Sorry if my questions are a bit confused. Perhaps I got mixed up.
Andrea Celene Magtalas
Andrea Celene Magtalas says:
May 02, 2020 01:39 PM
"The government wide system you were mentioning that all agencies will be a part of" is the BTMS which will be the core of the IFMIS for the country. The BTMS is already being rolled-out.

As to the "alignment with DICT", I'm afraid I still don't understand the question. Are you concerned about the technology or about policy?

Details of the project are in the Tender Doccuments.

As to MITHI, MITHI (Medium-Term Information and Communications Technology Harmonization Initiative) is a process that harmonizes and ensures interoperability among ICT-related resources, programs, and projects across the government.
It is the process for coordinating the planning, budgeting, implementing, and evaluation of ICT resources and projects in government.
MITHI covers all ICT-related resources, programs, and projects of NGAs, GOCCs, and SUCs.